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How to Manage Employee Transportation in a Hybrid Workplace

Hybrid work models are increasingly becoming a significant part of the office reopening plans. Companies across the globe are adopting this new approach to maintain the right balance between in-office expectations and remote work. Decision-makers have started focusing on creating a corporate environment backed by the best hygiene and safety standards. However, the biggest challenge they face while doing so is taking the necessary steps to manage employee transportation.

In order to ensure a successful transition to hybrid workplaces, business owners need to consider and practice employee transport services that help them cut overhead costs and achieve desired outcomes in the long run. They need to concentrate on having a centralized platform that assists their fleet managers in gaining better visibility across the entire commute roadmap.

Our today’s blog focuses on simplifying this process and helping companies plan, execute, and manage employee transport to support their hybrid program. You will get all the needed information to make the right decision for your organization and deliver smart commuting experiences for your employees. But first, let’s understand the impact of a hybrid work model on fleet management.

What does Hybrid Work Culture mean for Fleet Managers?

In a survey conducted by Mercer, 83% of US individuals said that their companies are leveraging flexible work settings to the fullest than they did prior to the COVID-19 pandemic. While 73% of individuals reported that their companies are planning to entirely establish a hybrid work environment. These stats are enough to suggest that the hybrid work arrangements are here to stay and businesses need to fine-tune their employee transportation to make the most out of these arrangements.

As such, it is imperative for fleet managers and transportation admins to make a result-oriented plan that satisfies all commute requirements of your hybrid workforce in a hassle-free way. Maximizing fleet utilization and minimizing operational discrepancies is not an easy job. But they need to adapt to this changing corporate transport scenario to ensure better employee engagement and retention. They need to come up with robust fleet management strategies to track important vehicle metrics and driver KPIs, which can help them avoid financial losses. Besides, adhering to pre-defined safety measures is also necessary to make a smooth transition.

Another significant challenge that admins face while managing fleets in a hybrid environment is to provide customizable work transportation services. They find it difficult to prioritize vehicle bookings and assign drivers accordingly. Handling multiple requests in real-time, fleet optimization, and processing information about the employee count for a set date and timeline are some other aspects that lead to further complexities across commute arrangements.

Key Strategies to Enhance Employee Transportation For Your Hybrid Workplace

Now that you know the impact of a hybrid setting on fleet management, it is time to underline some significant strategies that can help you in providing transport for employees in a better manner.

1 Start Using a Transportation Management Platform

To effectively fulfill commute requirements for hybrid and flexible work schedules, it is important to have an employee transport management system in place. This system will help admins to stay updated with the fluctuation in the number of employees on a daily or weekly basis. It consists of a unified dashboard that gives detailed insights into the vehicle utilization, trips (ongoing, completed, and upcoming), assigned drivers, pickups/drop offs, and much more to streamline commute operations. Its intuitive features like auto dispatch mode, self-rostering, and ad-hoc bookings help fleet managers to collect the required information in real-time and avoid future complexities. Altogether, an employee transport management software is flexible enough to cater to multiple transportation use cases prevailing in a hybrid workplace.

Read more on employee transportation solutions for hybrid workplace

  • Ritesh Patil
  • May 25 2022
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